2020-PellaFTTP-OSPDrop-01

Time and Place for Filing Sealed Bids.

Sealed bids for the work comprising the improvements as stated below shall be filed with the City Clerk
before 1:00 PM on June 23, 2020 in the office of City Clerk, 825 Broadway Street, Pella, Iowa. Bids
received after the deadline for submission for bids as stated herein shall not be considered and shall be
returned to the late bidder unopened.

Time and Place Sealed Bids Will be Opened and Considered.

Sealed bids will be opened and tabulated by the City Clerk at 1:00 PM, Tuesday, June 23, 2020 at City
Hall, 825 Broadway, Pella, Iowa for consideration and award by the City Council at its meeting on
Tuesday, July 7, 2020, at 7:00 PM, in the Council Chambers in the Public Safety Complex, 614 Main
Street, Pella, Iowa. (The bid opening may be held as a videoconference depending upon public health
considerations.)

Prebid Conference

Bidders are encouraged to attend the Pre-Bid Conference to be held at the Public Safety Complex, 614
Main Street, Pella, Iowa, June 9, 2020 at 1:00 P.M. (The conference may be held as a videoconference
depending upon public health considerations.) Minutes of the Pre-Bid Conference will be prepared by the
Engineer and distributed to all plan holders attending the Pre-Bid Conference.

Copies of said plans and specifications and form of contract are now on file in the office of the Clerk and
available at cityofpella.com/bids, mbi.build/our-services/project-procurement. Copies may be obtained
from the Engineer at NewCom@newcomtech.com (please include the project name and number in the
subject line), NewCom Technologies, Inc., 6000 Grand Ave., Des Moines, Iowa 50312, 800/626-6234, at
no charge. Plan holders will receive minutes and any addenda from the Engineer.

GENERAL PROJECT SCOPE

The description of the work to be performed is described as follows:
The Project includes equipment and installation of service drops for the Fiber to the
Premise Project for the Pella Municipal Electric Utility, including all labor, materials and
equipment necessary to perform the work. The work shall be performed in various
locations throughout the City of Pella. The qualified bidder will provide bids for
equipment and installation service for the project described generally below:

Outside Drop Service Equipment and Installation

The outside service drop installations are the outside portion of service drops. It consists
of installation of drop conduit from the serving handhole at the right of way to the demarc
and installation of a pre-connectorized service drop from a subscriber terminal to the
demarc box previously mounted on the side of buildings. The demarc box is pre-installed
by others in cases where a customer has pre-subscribed to the Owner’s FTTH network.
The installation of the actual service drop cable may have to be performed on a return trip
if the network is not built and tested at the time of the drop conduit installation. It is
anticipated that there will be approximately 2,000 service drop installations. Installations
are expected to start in July of 2020 and be completed in September 2021.

BID SECURITY

Each bid shall be accompanied by bid security as defined in Iowa Code Section 26.8, in the form of a Bid
Bond, Certified Check, Cashier’s Check or a Certified Share Draft in a separate sealed envelope in an
amount equal to five (5) percent of the total amount bid. A Bid Bond must be on the form provided with
the specifications (APPENDIX C). The Certified Check or Cashier’s Check shall be drawn on a statechartered
or federally-chartered bank. A Certified Share Draft shall be drawn on a state-chartered or
federally-chartered credit union. The bid security shall be made payable to the CITY OF PELLA, as
security that if awarded a contract, the Bidder will enter into a contract at the prices bid and furnish the
requiredPerformance and Payment Bonds and Certificate of Insurance. The bid security must not contain
any conditions either in the body or as an endorsement thereon. The bid security shall be forfeited to the
City as liquidated damages in the event the successful bidder fails or refuses to enter into a contract and
post bond satisfactory to the City within 15 days after the award of contract, said bond insuring the
faithful fulfillment of the contract and the maintenance of said work, if required, pursuant to the
provisions of this notice and the other contract documents. Bidders will use the Bid Bond Form,
Appendix C, included in the specifications.

  1. The City Council reserves the right to reject any or all bids, to waive informalities or
    technicalities in any bid and to accept the bid that it deems to be to the best interest of the City.
  2. The successful bidder will be required to furnish a performance, payment and maintenance bond
    within 15 days after award of contract in an amount equal to one hundred percent (100%) of the
    contract price, said bond to be issued by responsible surety approved by the City and shall
    guarantee the faithful performance of the contract and the terms and conditions therein contained,
    and shall guarantee the prompt payment for all materials and labor and protect and save harmless
    the City from claims and damages of any kind caused by the operations of the Contractor, and
    shall guarantee the work against faulty workmanship and materials for a period of one (1) year
    after its completion and acceptance by the Owner. The bond provided shall be in the form
    included in the specifications.

The work will commence within 14 calendar days after the date set forth in written Notice to Proceed. All work on the project shall be completed by September 30, 2021 to support the anticipated 2,000 service
drops. Service Entrance completion is a function of marketing.

Liquidated damages in the amount of Six-Hundred Fifty Dollars ($650.00) per consecutive calendar
day will be assessed for each day that the drop installation work remains uncompleted after September
30, 2021, with due allowance for extensions of the contract period due to conditions beyond the
control of the Contractor. Plans and specifications governing the construction of the proposed
improvements, and the prior proceedings of the City Council referring to and defining said proposed
improvements are hereby made a part of this notice and the proposed contract by reference and the
proposed contract shall be executed in compliance therewith.

This Notice is given by authority of the City Council of the City of Pella, Iowa, for the Pella Municipal
Electric Utility

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