2020-PellaFTTP-OSPDrop-01-REV03

NOTICE TO BIDDERS

PELLA FIBER TO THE PREMISE NETWORK PROJECT, OUTSIDE DROP SERVICE EQUIPMENT AND INSTALLATION PROJECT # 2020-PELLAFTTP-OSPDROP-01-REV 03
PELLA MUNICIPAL ELECTRIC UTILITY
CITY OF PELLA, IOWA

Time and Place for Filing Sealed Bids.

Sealed bids for the work comprising the improvements as stated below shall be filed with the City Clerk before 1:00 PM on December 16, 2020 in the office of City Clerk, 825 Broadway Street, Pella, Iowa. Bids received after the deadline for submission for bids as stated herein shall not be considered and shall be returned to the late bidder unopened.
Time and Place Sealed Bids Will be Opened and Considered.
Sealed bids will be opened and tabulated by the City Clerk at 1:00 PM, Wednesday, December 16, 2020 at City Hall, 825 Broadway, Pella, Iowa for consideration and award by the City Council at its meeting on Tuesday, January 5, 2021, at 7:00 PM, in the Council Chambers in the Public Safety Complex, 614 Main Street, Pella, Iowa. (The bid opening may be held as a videoconference depending upon public health considerations.)

Prebid Conference

Bidders are encouraged to attend the Pre-Bid Conference to be held at the Public Safety Complex, 614 Main Street, Pella, Iowa, Monday, November 23, 2020 at 1:00 P.M. (The conference may be held as a videoconference depending upon public health considerations.) Minutes of the Pre-Bid Conference will be prepared by the Engineer and distributed to all plan holders attending the Pre-Bid Conference.

Copies of said plans and specifications and form of contract are now on file in the office of the Clerk and available at cityofpella.com/bids, mbi.build/our-services/project-procurement. Copies may be obtained from the Engineer at NewCom@newcomtech.com (please include the project name and number in the subject line), NewCom Technologies, Inc., 6000 Grand Ave., Des Moines, Iowa 50312, 800/626-6234, at no charge. Plan holders will receive minutes and any addenda from the Engineer.

GENERAL PROJECT SCOPE

The description of the work to be performed is described as follows:

This Project includes installation of service drops for the Fiber to the Premise Project for the Pella Municipal Electric Utility, including all labor, materials, and equipment necessary to perform the work. The City will provide the drop conduit for use on this project, which will be excluded from the project materials list. The work shall be performed in various locations throughout the City of Pella.

Outside Drop Service Equipment and Installation

The outside service drop installations are the outside portion of service drops. It consists of installation of drop conduit from the serving hand hole at the right of way to the demarc and installation of a smoke tube over the conduit at the base of the wall below the demarc. In addition, a pre-connectorized service drop from a subscriber terminal to the demarc box previously mounted on the side of buildings may also require installation. The demarc box is pre-installed by others in cases where a customer has pre-subscribed to the Owner’s FTTH network. The installation of the actual service drop cable may have to be performed on a return trip if the network is not built and tested at the time of the drop conduit installation. It is anticipated that there will be 2,000 outside service drop installations. Installations are expected to start in January of 2021, or as weather permits, and be completed by October 31, 2021.

BID SECURITY

Each bid shall be accompanied by bid security as defined in Iowa Code Section 26.8, in the form of a Bid Bond, Certified Check, Cashier’s Check or a Certified Share Draft in a separate sealed envelope in an amount equal to five (5) percent of the total amount bid. A Bid Bond must be on the form provided with the specifications (APPENDIX C). The Certified Check or Cashier’s Check shall be drawn on a state-chartered or federally-chartered bank. A Certified Share Draft shall be drawn on a state-chartered or federally-chartered credit union. The bid security shall be made payable to the CITY OF PELLA, as security that if awarded a contract, the Bidder will enter into a contract at the prices bid and furnish the required Performance and Payment Bonds and Certificate of Insurance. The bid security must not contain any conditions either in the body or as an endorsement thereon. The bid security shall be forfeited to the City as liquidated damages in the event the successful bidder fails or refuses to enter into a contract and post bond satisfactory to the City within 15 days after the award of contract, said bond insuring the faithful fulfillment of the contract and the maintenance of said work, if required, pursuant to the provisions of this notice and the other contract documents. Bidders will use the Bid Bond Form, Appendix C, included in the specifications.

  1. The City Council reserves the right to reject any or all bids, to waive informalities or technicalities in any bid and to accept the bid that it deems to be to the best interest of the City.
  2. The successful bidder will be required to furnish a performance, payment and maintenance bond within 15 days after award of contract in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by responsible surety approved by the City and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment for all materials and labor and protect and save harmless the City from claims and damages of any kind caused by the operations of the Contractor, and shall guarantee the work against faulty workmanship and materials for a period of one (1) year after its completion and acceptance by the Owner. The bond provided shall be in the form included in the specifications.
  3. The work will commence within 14 calendar days (subject to ground and weather conditions) after the date set forth in written Notice to Proceed. All work on the project shall be completed by October 31, 2021 to support the 2,000 estimated service drops. Service Entrance completion is a function of marketing

Liquidated damages in the amount of Six-Hundred Fifty Dollars ($650.00) per consecutive calendar day will be assessed for each day that the drop installation work remains uncompleted after October 31, 2021, with due allowance for extensions of the contract period due to conditions beyond the control of the Contractor. Plans and specifications governing the construction of the proposed improvements, and the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice and the proposed contract by reference and the proposed contract shall be executed in compliance therewith.
This Notice is given by authority of the City Council of the City of Pella, Iowa, for the Pella Municipal Electric Utility

(end of notice)

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